Brock Eagle Booster Club 

Monthly Meeting Agenda 

February 13, 2023

Chad Martin-Call to order.  6:32 18:32

Review/Approval of Minutes- Jan 9, 2023 meeting April Parr, Crystal 2nd, all approve 

Treasurer Report- NA

Director Reports: 

● Events – April Parr

Tentative dates:

 Aug 5th meet the Eagles, Aug 19th-Casino night

● Merchandising – Amber Gordon-need to get new trailer ready

-update old trailer and War wagon trailer 

-possibly auction off old merch trailer

● Public Relations/Website – Crystal Stephens

-not fully transitioned but has access

-1st post was made to announce this meeting on FB

-trying to decide what to do about not having full permissions for FB

● Hospitality – Royannn Williams-NA

● Program – Amanda Buford

-more to come

● Membership – Kimberly Waller

-general e-mail through gmail account and ask members to renew

-also post on FB to remind for renewal and for new memberships

-QR code renewal?

-easiest way is through website

-corporate, family, community, BYA, 

● Concessions – NA-need a volunteer

-2nd trailer cons, no lights in that area and drinks could be a hassle

-maybe do it on big nights

-split opening and closing responsibilities and update SOP

Old Business: 

  • Football Banquet-Ashley Riker

  • Christ Chapel was free and great

  • Tipped AV $300

  • $4624 Boo-Rays-tipped $800 plus $400 labor fee

  • $16.50 a plate < than Comfort Kitchen

  • Next year make football players RSVP

  • Scholarship-Chad Martin

-trainers included, trade school or college, proof of enrollment, 1 exception in 2022 and 1 exception in 2023

-apply online

-no longer requiring reference letters

-500 word essay

-deadline to Mrs. Hurst

-coming up with budget number

  • 2 serving lines

  • Awards were expensive and we may need to shop around to cut costs

  • Could check with Maureen Malloy

  • Food and awards were biggest expenses

New Business: 

  • Bookkeeper-Ashley Riker

  • Need someone dependable to meet deadlines and be organized

  • Amy Moody’s bookkeeper is $150 and would chg BEBC $100 an hr-possibly remove from treasurer role

  • Separate bookkeeping from Treasurer role

  • Bookkeeper guidance on different payment methods and categorization 

  • Fundraiser-Chad Martin/April Parr

  • -scoreboard sponsors renewal

  • -need to find terms and decrease them for future sponsorship terms

  • Fall Schedule

-July 31st 1st practice

-Varsity pic for meet the Eagles on 1st day of practice

-Meet the Eagles Aug 5th